Where is the equipment, and what condition is it in?
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Built for volunteer-run organisations
Simple software for volunteer organisations.
OpsHQ helps clubs and community groups reduce chaos, preserve knowledge and keep on top of the operational work that falls between the systems they already use.
The operational memory for the volunteers who keep communities running.
Now onboarding a limited number of founding volunteer organisations across Australia.
Why OpsHQ
Built for the work other platforms leave behind.
The difficult part of running a volunteer organisation is often not membership or accounting. It is knowing what exists, what happened, what needs doing and who will remember next season.
Which maintenance, inspection or renewal is due next?
Who is responsible for the practical work before game day?
What happened last season, and what should happen next?
Which document, checklist or certificate will the next volunteer need?
Can someone standing beside a place or asset find its record immediately?
Works alongside
Keep the systems that already do their job.
OpsHQ gives the practical operational work between membership, competitions, accounts, email and shared files a reliable home.
Membership and competition platforms
Strong at registrations, participation, competitions and knowing who belongs.
OpsHQ adds the operational layer: places, equipment, documents, maintenance, tasks, QR codes and organisational memory.
Email and marketing platforms
Strong at designing and sending campaigns to an audience.
OpsHQ connects communications to club contacts, consent, events, volunteers, documents, approvals and shared ownership.
Spreadsheets, folders and personal inboxes
Familiar and flexible, but fragile when volunteers change or information becomes scattered.
OpsHQ gives the organisation one calm, searchable operational home that survives committee handovers.
The product
One calm place for the things that keep your organisation running.
Places, assets, maintenance, volunteers, tasks, documents, QR codes and Operational Memory work together instead of becoming another set of disconnected lists.
Places
Keep clubrooms, sheds, fields, halls and storage areas easy to find.
Assets
Give important equipment a home, status, connected records and history.
Maintenance
Track recurring service and checks before they become stressful.
Volunteers
Keep practical role and event knowledge close to the work.
Tasks
Make what needs doing clear, owned and easy to follow up.
Documents
Store the manuals, certificates and procedures future volunteers need.
QR & Scan
Connect physical places and assets to their digital operational home.
Operational Memory
Preserve what happened, what changed and why it matters.
Explore a real story
Open one record and see how the work connects.
Every example uses fictional, public-safe data from the interactive Bairnsdale Football Club demo.
Defibrillator
Compliance, inspection evidence, expiry tracking and Attention in one connected record.
Explore the defibrillatorRide-on mower
Manuals, overdue maintenance, linked tasks, QR identity and Operational Memory.
Explore the ride-on mowerClubrooms
A shared place connected to equipment, documents, jobs and earlier activity.
Explore the clubroomsWorking Bee
Volunteer roles, practical event preparation and the tasks that support the day.
Explore the working beeReal-world operations
Scan it. Find it. Understand it.
QR codes connect physical places and assets to notes, status, documents, tasks, maintenance and history while the volunteer is standing beside them.
Scan the mower
Scan the defibrillator
Scan the canteen fridge
Scan the clubrooms
Simple organisation pricing
No per-administrator charge.
Choose the plan that fits your stage. Both include reasonable everyday usage for a typical volunteer organisation.
Founding Clubs
For the first volunteer organisations shaping OpsHQ with us.
$49 / month
$490 / year
Standard
Simple ongoing access for volunteer organisations ready to make OpsHQ their operational home.
$79 / month
$790 / year
Product principles
Calm software for people giving their time for free.
OpsHQ should feel useful the first time someone opens it, even if they have never used the product before.
Reduce chaos
Respect volunteers
Preserve knowledge
Search everything
QR everything
Simple enough for first-time users
Founding Club Program
Join the Founding Clubs.
The Founding Club Program is welcoming a limited number of volunteer organisations across Australia, with guided initial setup and direct onboarding support.
Tell us about your organisation and the operational knowledge you want to protect.