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Why OpsHQ

Your organisation already has software. OpsHQ connects the work that falls between it.

Memberships, accounts, email and shared files each have a job. OpsHQ gives the committee one calm operational home for the places, equipment, documents, maintenance, jobs and handover knowledge that keep the organisation running.

Explore the live demo Join the Founding Clubs

A clear division of work

Use your membership platform to manage who belongs.

Use OpsHQ to manage what the organisation needs to operate.

The operational gap

Built for the work other platforms leave behind.

OpsHQ is not a replacement campaign. It is the practical layer that connects everyday responsibility across the systems, folders and people your organisation already relies on.

Membership and competition platforms

Strong at registrations, participation, competitions and knowing who belongs.

What OpsHQ adds

OpsHQ adds the operational layer: places, equipment, documents, maintenance, tasks, QR codes and organisational memory.

Email and marketing platforms

Strong at designing and sending campaigns to an audience.

What OpsHQ adds

OpsHQ connects communications to club contacts, consent, events, volunteers, documents, approvals and shared ownership.

Spreadsheets, folders and personal inboxes

Familiar and flexible, but fragile when volunteers change or information becomes scattered.

What OpsHQ adds

OpsHQ gives the organisation one calm, searchable operational home that survives committee handovers.

Works alongside

Different tools, different strengths.

Many volunteer organisations already use several of these platforms. OpsHQ respects those choices and gives the practical work between them a reliable home.

TidyHQPlayHQXeroMailchimpMicrosoft 365Google Workspace

Memberships and registrations

Membership & competition
Core capability
Email platforms
Not focus
OpsHQ
Limited

Competitions and participation

Membership & competition
Strong
Email platforms
Not focus
OpsHQ
Not focus

Newsletters and bulk notices

Membership & competition
Varies
Email platforms
Core capability
OpsHQ
Strong

Places, equipment and QR identity

Membership & competition
Limited
Email platforms
Not focus
OpsHQ
Core capability

Maintenance, tasks and attention

Membership & competition
Partial
Email platforms
Not focus
OpsHQ
Core capability

Documents linked to operational records

Membership & competition
Varies
Email platforms
Limited
OpsHQ
Core capability

Operational history and handover knowledge

Membership & competition
Partial
Email platforms
Limited
OpsHQ
Core capability

See the connections

Start with a real club record, then follow the story.

The fictional public demo shows how one record connects to evidence, work, responsibility and history without exposing any real organisation data.

Defibrillator

Compliance, inspection evidence, expiry tracking and Attention in one connected record.

Explore the defibrillator

Ride-on mower

Manuals, overdue maintenance, linked tasks, QR identity and Operational Memory.

Explore the ride-on mower

Clubrooms

A shared place connected to equipment, documents, jobs and earlier activity.

Explore the clubrooms

Working Bee

Volunteer roles, practical event preparation and the tasks that support the day.

Explore the working bee

Who OpsHQ is for

  • Sporting clubs
  • Community groups
  • Service clubs
  • Community halls and shared facilities
  • Rescue and emergency-service-style volunteer organisations for non-operational administration
  • Committees looking after shared places and equipment

What OpsHQ is not trying to replace

  • Accounting platforms
  • Governing-body competition or registration systems
  • Document editors and office suites
  • Public social networks
  • General enterprise administration platforms

Communications connected to the club.

Build visual newsletters and notices with club branding, images, attachments, approvals, consent, suppressions and connected OpsHQ events, volunteers and documents.

Controlled delivery

Communications delivery is enabled through controlled onboarding and pilot arrangements. It is not open, unrestricted general bulk sending.

Moving from Mailchimp

Guided Mailchimp migration is coming soon.

Explore Communications in the demo

Give the next volunteer a better starting point.

Explore a fictional club, then talk with us about the operational memory your organisation needs to protect.

Explore the demoJoin the Founding Clubs